Reception Duties: Switchboard telephone duties; greet visitors and implement visitor control by assigning appropriate badges; ordering of office supplies; ensuring stock and copy room have appropriate supplies on hand. Coordinate and arrange meetings, prepare agendas, reserve conference rooms and prepare facilities. Scan, make copies and assemble correspondence or other printed materials. Route and/or process incoming mail. Prepare outgoing mail and correspondence. General office assistance as needed for typing, filing and faxing. Other duties may be assigned. General Assistant: Individual will report directly to the assigned manager. Qualified candidate will assist Purchasing Department as needed for backup in billing and Human Resources Department in all areas of office procedures to ensure smooth flow of materials to required locations and personnel. Other duties may be assigned.
• 2 years current or other relevant experience supporting Executive staff as well as Project or Finance Managers with document preparation and presentation, communications, scheduling, maintaining office standards and records, meetings support, and maintaining business protocols in an office environment. • Punctual, reliable and detail oriented with excellent verbal and written communication and organizational skills. • Ability to accept tasking form multiple personnel and sources while accomplishing each task timely. • Positive, professional attitude and presence with the ability to interface effectively with all levels of office, technical and management personnel both inside and outside of the organization. • Coordinate and schedule meetings, conference calls and appointments for office staff. • Schedule office and building maintenance ensuring all service calls are completed in a timely manner. • Support with the organization and set up of events such as employee luncheons, training sessions, holiday parties and open enrollment. • Keep office and kitchen supplies stocked and equipment in good working order. • Prepare and facilitate all incoming & outgoing shipping using FedEx, USPS and UPS. • Perform and assist Human Resources with new hire orientations. • Enter purchase orders (PO) and invoices into Costpoint database. • Facilitate all accounts payable for San Diego office to include new vendor set up. • Responsible for ensuring all purchase orders, invoices and packing slips are stored in assigned files and drives. • Upload and maintain employee resumes in the Centurum Employee Management System (EMS). • Prepare and coordinate travel for both office and field staff to include booking and process travel expense reports. • Collect and submit key information from existing CDRL’s for corporate database (CORPEX), and perform monthly sampling of CDRL work products. • Additional requirements include experience in MS Office Suite; Word, Excel, Outlook, Power point, and Internet browser applications. Other duties as required.
This position requires a Secret US DoD security clearance.
• Experience using Costpoint and Deltek a plus. • Typing Speed 60 WPM • Accurate 10 key by touch 6,500 KPH
Desired, Associates or higher in Business Management or Accredited Civilian Business School. Completion of an appropriate Military "A" school in Personnel Management may be substituted for the Associates or Business School requirement.
Must be able to communicate effectively in English, both verbally and in writing. Must be able to interface effectively with all levels of personnel and Managment. EOE M/F/Disability/Veteran ***When responding to this posting please reference job # SD21-34, Adminitrative Asistant***